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Organizations and institutions centered in the creation and dissemination of knowledge have existed at all times, from the corporations of the Middle Ages to the large companies of the beginning of the century. But the last few years have been particularly characterized by the creation, accumulation and diffusion of knowledge within companies. Does your company manage knowledge effectively?

Since the mid-1980s, the growing competition at the global level of organizations deepened the search for organizational mechanisms, practices and tools that would increase the efficiency and profitability of businesses. Within this framework, the currents of exploitation or development of organizational capacities appeared as a strategy for generating value. This, added to technological advances in the transmission of information and knowledge, led to the concept of intellectual capital and learning organizations.

Thus, the knowledge of people and the organization is today an differentiating and difficult-to-manage element within the assets that make up the intellectual capital. This is where the importance and need to manage knowledge appears as a way to conserve and increase the intellectual capital of organizations.

In this article we propose to jointly analyze some guidelines that companies should consider in the process of managing their knowledge, so that you can apply these strategies in your company. In this sense, we are going to present you with certain key aspects so that you can evaluate the current state of your organization in terms of knowledge management.

knowledge management

Strategic principles of knowledge management.

As we have already highlighted previously, knowledge management represents a central axis of the competitive advantage of an organization. This is mainly reflected in technology companies, where the knowledge and skills of employees and collaborators represent a valuable asset for the organization: daily operations are essentially based on this asset. But what do you have to take into account when implementing a knowledge-management-based philosophy? Let’s analyze it together…

  • The implementation of knowledge management has to be driven by the organization and aligned with the strategic vision.
  • It will be key to be able to articulate in the organization some work methodology oriented to knowledge management. Different authors and enterprises have developed useful methodologies, such as communities of practice, the perspective of intellectual capital, and specific models such as that of Nonaka and Takeuchi.
  • The selected work methodology must be based on the organizational structure, have a clear management structure, and structure the operation in controllable action plans.

 

Interesting, but … What is Knowledge Management?

Knowledge Management (KM) has become an independent field but transversal to the rest of the company’s departments. It can be defined as a combination of information systems and work experiences that help the company better organize, analyze, create, and share information.

Knowledge management pursues a wide variety of objectives. First of all, we can mention that it encourages the employees of the company by creating an organizational environment to share knowledge in order to raise the level of efficiency of people. Additionally, create value for the work that is done through good planning, management and development of the organization’s employees in order to manage clients and evaluate which practices are effectively working in the organization.

Long-term knowledge management also helps attract intellectual capital to find appropriate solutions to problems that the company or organization may face.

 

Benefits of Knowledge Management.

One of the benefits of knowledge management is that it helps in the continuous improvement of the organization and the ability to make the right decisions. It increases the effectiveness and efficiency of the company’s employees, helping to reduce time and effort. In this way, the company’s resources are used and exploited to achieve its objectives. Help explain past experiences and benefit from them at work.

The focus is clear: knowledge management makes it possible to standardize the process of recording the information and knowledge available in a company, in order to be able to take advantage of them in decision-making and in future operations.

 

How to Become a Learning Organization?

A learning organization is adept at creating, acquiring, and transmitting knowledge and at modifying its behavior to accommodate these new ideas and knowledge. The learning organization is one that expands continuous improvement.

The disciplines that you need to develop in your company to transform it into a true learning organization are:

  • Systemic thinking. The company must have a concern and focus on the processes, to achieve a vision of the organization as a whole.
  • Personal domain. Company employees must be properly trained. In this sense, the personal and professional development of the members of the company must be adequate to achieve the proposed knowledge objectives.
  • Organizational mental models. Development of mental models in the organization, as mechanisms of thought through which employees conceptualize their way of understanding and explaining how the daily and strategic operations of the organization work. Leadership and corporate culture are essential to achieve this goal.
  • Construction of a shared vision among employees, management and all stakeholders.
  • Team learning. Dialogue must be prioritized, assumptions suspended and your company should begin to develop collective thinking.

 

We’d like to share with you the following checklist that can help you evaluate your company to find out whether or not it is a learning organization.

knowledge management is my company a learning organization

In conclusion, knowledge management is very important today, and the competitive power of organizations, as well as their competitive advantage, depends largely on the way the organization manages its knowledge. Your company can benefit from knowledge management by optimizing processes, promoting strategy and developing skills.